# Digital workflows for law firms

> Case management, deadline tracking, and secure client communication in one place.

Source: [https://www.arytechsolutions.com/en/solutions/law-firms](https://www.arytechsolutions.com/en/solutions/law-firms)

## Benefits

- **Never miss a deadline** — Automated deadline tracking with reminders protects against costly oversights.
- **Secure client communication** — Encrypted channels keep communication confidential to the highest standard.
- **Case files always at hand** — Digital case management with cloud storage makes research and collaboration easier.

## What changes when deadlines, case files, and client mail no longer live in individual people's heads

- Every deadline and follow-up date sits centrally in the system and flags itself in time – no more checking a colleague's calendar to be sure.
- You open a matter and instantly see the full history: pleadings, notes, correspondence – without digging through the file cabinet or someone's inbox.
- Clients send documents through an encrypted area instead of insecure email – your duty of confidentiality stays protected on the technical side too.
- When someone is on leave or off sick, whoever steps in finds everything the matter needs in one place – the firm keeps running without friction.
- Recurring standard letters and file setups take minutes instead of half an hour – the time you win goes back into the actual legal work.

## Case file, deadline, and client contact in one protected system

That's the foundation. Where your firm has particular workflows or practice areas, we tailor the software precisely to them – we define the sensible scope together.

- **A digital file instead of paper stacks** — Every matter with pleadings, notes, and correspondence in one place – reachable from any workstation with the right permissions.
- **Deadlines that remind themselves** — Main and pre-deadlines are set when a file is opened and prompt you automatically before things get critical – no missed deadline through forgetting.
- **Client mail with confidentiality intact** — An encrypted portal for exchanging sensitive documents – clients upload securely instead of sending attachments across the open internet.
- **Roles and permissions cleanly separated** — Partners, associates, and legal assistants see exactly what their role requires – graded in a GDPR- and professional-conduct-compliant way.
- **Pleadings from templates** — Recurring letters build from vetted templates pre-filled with matter and file data – less typing, fewer slips.
- **Documented in an audit-proof way** — Who did what and when is traceably logged – I take care of the technology and secure operation behind it.

## An off-the-shelf legal suite, or a system that truly knows your workflow?

| Standard software & large legal suites | One system from a single source – tailored to your firm |
| --- | --- |
| **Feature bloat almost nobody fully uses** — You pay for a complete package with hundreds of features and end up working with a fraction – the rest just gets in the way. | **Exactly the functions you need** — We map your actual workflow – without ballast you'd never open anyway. |
| **Your workflow has to bend to the software** — Instead of the software reflecting your firm, you adapt your well-run routines to the software. | **The software follows how you work** — File structure, deadline logic, and pleading templates grow along your established firm routine. |
| **A licence per seat, every month** — Each workstation costs indefinitely – the bill grows with your team, regardless of actual use. | **A price fixed up front** — Scope and cost are settled before we start – no growing licence bill running in the background. |
| **Support that doesn't know your firm** — For questions you land in a general hotline that knows neither your matter structure nor your practice areas. | **One fixed contact, for the long run** — From setup to long after launch you always reach the same person – me. |

## From the first review to firm software in daily use

1. **Taking stock** — We look together at where your firm loses time on file searches, deadline upkeep, and client mail – confidentially and with no sales pressure.
2. **Defining the scope** — I show you how the system would look for your firm, and together we set the right range of functions. _(Your time: approx. 60 min.)_
3. **Setup & data migration** — I set up case management, deadline tracking, and the client portal, and move your existing files into the new system in a structured way. _(Your time: approx. 90 min.)_
4. **Launch & support** — Once you give the go-ahead, the system goes live – after that I stay at your side as your fixed contact. _(Your time: approx. 60 min.)_

## Commitments

- Fair fixed price
- Confidentiality intact
- One fixed contact
- Reply within 24 h

## Packages

### Basic

Firm website with a client area and GDPR-compliant forms.

- Price (net, private customers): 2,600 €
- Price (net, business customers): 3,100 €
- Duration: 2-3 weeks

- Firm website with client area
- Encrypted contact intake
- GDPR-compliant forms
- Responsive design

### Business

Digital case management with deadline tracking and a secure communication platform.

- Price (net, private customers): 5,200 €
- Price (net, business customers): 6,200 €
- Duration: 4-5 weeks

- Digital case management
- Deadline tracking with reminders
- Secure client communication platform
- Cloud document storage

### Enterprise

Multi-user case system with role permissions and end-to-end encryption.

- Price (net, private customers): 9,800 €
- Price (net, business customers): 11,700 €
- Duration: 6-8 weeks

- Multi-user case system with role permissions
- End-to-end encrypted communication
- Audit logging
- Priority support SLA

## Honest answers before you ask

### Can our existing files be migrated?

Usually yes. I review your current data set and move it over in a structured way – ongoing matters aren't lost in the process.

### Is client communication compliant with professional conduct rules?

Yes. The exchange runs encrypted through a protected portal, with access separated by role. That keeps attorney confidentiality protected on the technical side too.

### What will we actually end up paying?

The amount stated in the quote before we start. The scope is fixed and the price is set – no surprise waiting on the final invoice.

### Where does our client data live?

On secure servers in the EU, GDPR-compliant and encrypted. Where needed, we sign a data processing agreement. Nothing is passed on.

### What happens if something goes wrong once we're live?

You reach me directly. With a fair support package I stay available – no anonymous call queue.

### Does the solution belong to us afterwards?

After full payment you hold a perpetual right to use your application. No lock-in contract, no permanent licence.

## Ready for a paperless firm?

We set up case management, deadline tracking, and secure communication around your workflow.