# Digital systems for doctors' practices and clinics > Appointment booking, billing, and patient communication, reliably connected. Source: [https://www.arytechsolutions.com/en/solutions/medical-practices](https://www.arytechsolutions.com/en/solutions/medical-practices) ## Benefits - **Smooth appointment booking** — Online booking cuts call volume and waiting times at the front desk. - **Billing without media breaks** — Integration with existing billing systems avoids duplicate data entry. - **Follow-up care in view** — CRM-supported communication keeps patient relationships active without extra effort for your team. ## What changes when the appointment book, billing, and patient contact no longer run side by side - Patients book and reschedule their own appointments – the endless loop on the front-desk phone gets shorter, and the team has its head free for the people on site. - Automatic reminders before the appointment, and the gaps in the schedule from no-shows become noticeably fewer. - Patients fill in intake and history forms digitally in advance – on treatment day everything arrives structured, without a clipboard and re-typing. - Services flow into your billing without breaks – duplicate entries between the booking and billing systems disappear. - Because booking, records, and communication work together, more time is left at the end of the day for patients instead of admin. ## Appointment, billing, and patient communication as one system That's the foundation. Where your practice has particular workflows or specialties, we tailor the software precisely to them. We define the sensible scope together. - **Online booking around the clock** — Patients book and reschedule themselves, the appointment book stays central and current – less call load, less idle time in the schedule. - **Reminders that cut no-shows** — Automatic SMS and email reminders get patients to the consultation on time – without chasing calls. - **History digital, not on paper** — Intake and history forms are filled in advance and arrive structured – less waiting time, no re-typing. - **Billing without media breaks** — Services and appointments flow into your billing system – captured once, without double entry between systems. - **Follow-up that doesn't get lost** — Check-up and follow-up appointments are stored and remind automatically – the patient relationship stays active, without extra effort. - **Health data especially protected** — Sensitive patient data is processed GDPR-compliant, encrypted, and with a clean access model – I take care of the technology behind it. ## An off-the-shelf practice kit, or a system that truly knows your day-to-day? | Standard portals & large providers | One system from a single source – tailored to your practice | | --- | --- | | **Subscription or commission per appointment** — Through big booking portals you pay a fixed fee or per booking – and your patients see the practices all around first. | **Fair fixed price instead of per-appointment commission** — Your booking runs through your own system – no fee per patient, no referral to other practices. | | **Your patients belong to the portal** — Your patients' contact details sit with the provider – for follow-up and your own outreach you're limited to what the portal allows. | **Your patient data stays with you** — Contacts and follow-up data sit in your system – you decide when and how you reach your patients. | | **An island beside the billing** — Booking tool, forms, and billing don't talk to each other – the team transfers by hand what should flow. | **Connected, not set alongside** — Booking, communication, and billing mesh together – captured once, current everywhere. | | **Support that doesn't know your practice** — For questions you land in a general hotline instead of with someone who knows your workflow. | **One fixed contact, for the long run** — From setup to long after launch you always reach the same person – me. | ## From the first review to a practice solution in daily use 1. **Taking stock** — We look together at where your front desk loses time on phone calls, missed appointments, and double entry – confidentially and with no sales pressure. 2. **Defining the scope** — I show you how the system would look for your practice, and together we set the right scope. _(Your time: approx. 60 min.)_ 3. **Setup & integration** — I set up booking, patient communication, and follow-up, and connect your billing system – without disrupting your practice. _(Your time: approx. 90 min.)_ 4. **Launch & support** — Once you give the go-ahead, the system goes live – after that I stay at your side as your fixed contact. _(Your time: approx. 60 min.)_ ## Commitments - Fair fixed price - GDPR-compliant - One fixed contact - Reply within 24 h ## Packages ### Basic Practice website with online booking and baseline GDPR protection. - Price (net, private customers): 2,800 € - Price (net, business customers): 3,300 € - Duration: 2-3 weeks - Practice website - Online appointment booking - Baseline GDPR protection - Encrypted forms ### Business Patient portal integrated with your billing system, plus cloud backup. - Price (net, private customers): 5,600 € - Price (net, business customers): 6,700 € - Duration: 4-5 weeks - Patient portal - Billing system integration - Cloud backup - CRM for follow-up communication ### Enterprise Multi-location integration with custom interfaces and BI reporting. - Price (net, private customers): 11,500 € - Price (net, business customers): 13,700 € - Duration: 6-9 weeks - Multi-location and clinic integration - Custom billing interfaces - BI reporting on utilization - Priority support SLA ## Honest answers before you ask ### Can this connect to our billing system? Usually yes. I look at your existing system and connect it where possible – so services and appointments don't have to be entered twice. ### Is the patient data really secure? Yes. Health data is processed encrypted, GDPR-compliant, and with a clean access model. Where needed, we sign a data processing agreement. ### Do we pay a commission per appointment? No. Your booking runs through your own system. There's a fair fixed price for the setup – no fee per patient. ### Do we have to close the practice for this? No. We set everything up in the background and switch over cleanly. Your practice carries on as normal during the changeover. ### And if something goes wrong once we're running? You reach me directly. With a fair support package I stay available – no anonymous call queue. ### Does the solution belong to us afterwards? After full payment you hold a perpetual right to use your application. No lock-in contract, no permanent licence. ## Ready for connected practice workflows? We connect booking, billing, and patient communication into one coherent system.